Docfai
Create visual work instructions employees can follow the first time, every time.
Docfai is work instruction software with a built-in work-instruction template. Capture the task on screen — screenshots, hotkey capture, or a recording — organize the captures into numbered steps with titles and descriptions, and export polished work instructions to PDF, Word, PowerPoint, HTML, or Markdown.
A work instruction is more specific than an SOP: it tells one person exactly how to perform one task, step by step. The best work instructions are visual — each step shows what the screen (or workstation) should look like, what to click or check, and what the expected result is.
Docfai is built for exactly this format. Its work-instruction template structures your captures into numbered steps with images, titles, and descriptions, and the live preview shows the finished document while you edit. The result is consistent, unambiguous instructions instead of dense paragraphs nobody reads on the job.
Because everything is processed locally on your device, you can create work instructions for internal systems and sensitive workflows without any data leaving your computer.
Perform the task once while capturing — hotkey screenshots, a screen recording, or an uploaded video with frame extraction.
Structure captures into numbered steps, add titles and descriptions, and preview the formatted instruction live.
Export to PDF, Word, PowerPoint, HTML, or Markdown, or publish to Confluence and SharePoint.
A dedicated work-instruction layout with live preview — no manual formatting in a word processor.
Visual steps remove ambiguity: workers see exactly what the screen should show at each point.
When a tool or process changes, re-capture the changed steps and re-export — the layout stays intact.
PDF for printed instructions at the workstation, HTML/Confluence/SharePoint for digital access.
Captures of internal systems stay on your device — nothing is uploaded.
€20/month per person or €160/month for a 10-seat team plan, with a 7-day free trial.
Data entry, order processing, and system-specific administrative tasks.
Software-side instructions for ERP, WMS, and quality systems.
Exact handling instructions for tickets, refunds, and escalations.
Task-level instructions new employees follow independently.
Capture your screen, build structured documentation, and export to PDF, Word, or PowerPoint — 100% on your device. No credit card required.
Work instruction software helps you create precise, step-by-step instructions for performing a single task. Docfai builds work instructions from screen captures: each numbered step pairs a screenshot with a title and description, formatted by a built-in work-instruction template.
An SOP describes a process at the procedure level — what should happen, who is responsible, in what order. A work instruction zooms into one task and explains exactly how to perform it. Docfai includes templates for both.
Yes. Export to PDF for printable instructions, or to Word and PowerPoint if you need to adjust them further. Digital teams can publish to HTML, Confluence, or SharePoint.
No. The built-in template handles layout and numbering, and the live preview shows the finished document while you edit.