Docfai
Turn what you do on screen into a numbered, visual guide anyone can follow.
Docfai is step-by-step guide software: it captures your screen while you work and helps you turn those captures into a clear, numbered how-to guide. Every step pairs a screenshot with a title and description, so readers see exactly what to click — and you export the finished guide to PDF, Word, PowerPoint, HTML, or Markdown.
Writing a step-by-step guide by hand means juggling a screenshot tool, an image editor, and a document editor — capturing, cropping, pasting, numbering, and formatting every single step. It is slow, and the result goes stale the moment the software changes.
Step-by-step guide software collapses that workflow into one. With Docfai, you perform the task once while capturing it — manual screenshots, hotkey capture, screen recording, or an uploaded video — and the step editor structures the captures into numbered steps you can title, describe, and reorder.
When the workflow changes, you re-capture the affected steps instead of rebuilding the whole document. And because processing is 100% local, you can document anything on your screen without privacy concerns.
Do the task once. Capture screenshots with a hotkey as you go, record the screen, or upload an existing video and extract the frames you need.
Reorder steps, write titles and descriptions, and add bookmarks or extra media in the step editor. Apply a template and preview the result live.
Ship the guide as PDF, Word, PowerPoint, HTML, or Markdown — or publish it to Confluence or SharePoint.
Capture exactly the right moment with a keystroke while you work — no interruption to the task you are documenting.
Already have a recording? Upload it and extract screenshots from the video to build your guide.
Each step combines a screenshot with a title and description — the format readers follow fastest.
Built-in layouts keep guides consistent; the live preview shows the final document as you edit.
Export to PDF, Word, PowerPoint, HTML, and Markdown, or publish to Confluence and SharePoint.
Your captures never leave your device — document internal and sensitive workflows with confidence.
How-to guides for web apps, desktop tools, and internal systems.
Visual troubleshooting and setup guides for help centers.
Step-by-step material for onboarding and upskilling employees.
Guides that let a colleague take over a task without a live walkthrough.
Capture your screen, build structured documentation, and export to PDF, Word, or PowerPoint — 100% on your device. No credit card required.
Record your screen in Docfai (or upload an existing video), extract screenshots from the recording, and the step editor turns them into numbered steps. Add titles and descriptions, then export the guide to PDF, Word, PowerPoint, HTML, or Markdown.
Yes. The step editor lets you reorder steps, rewrite titles and descriptions, and add bookmarks and external media before exporting.
No. Exported guides are clean, professional documents in your chosen format.
Docfai offers a 7-day free trial with full access to every feature — no credit card required. Paid plans start at €20/month.