Docfai
Create professional SOPs from screenshots and screen recordings — without writing documents from scratch.
Docfai is SOP software that captures what you do on screen and turns it into a clean, numbered standard operating procedure. Take screenshots as you work, record your screen, or upload an existing video — then organize the captures into steps, apply a built-in SOP template, and export a polished document your team can follow.
SOP software helps teams create, format, and share standard operating procedures — the documented, repeatable instructions that describe how a task should be done. Instead of assembling screenshots in a word processor and numbering steps by hand, dedicated SOP software captures your workflow and structures it into steps for you.
A good standard operating procedure is visual: each step shows exactly what the screen looks like and what to click. Docfai is built around that idea. You capture the real workflow once — with manual screenshots, hotkey capture, or a screen recording — and the step editor turns those captures into a structured SOP with titles, descriptions, and numbered steps.
Unlike cloud-based SOP tools, Docfai processes everything locally on your device. Your recordings and screenshots never leave your computer, which matters when SOPs cover internal systems, customer data, or regulated processes.
Perform the task once while Docfai captures it — take screenshots with a hotkey, record your screen, or upload an existing video and extract the key frames.
Turn captures into numbered steps in the step editor. Add titles, descriptions, and notes, then apply the built-in SOP template with a live preview.
Export the finished SOP to PDF, Word, PowerPoint, HTML, or Markdown — or publish it to Confluence or SharePoint for your team.
Apply a ready-made SOP layout with live preview, so every procedure your team produces looks consistent and professional.
Docfai is a desktop app, so you can document procedures in any Windows software — not just what happens in a browser tab.
Reorder steps, rewrite titles and descriptions, add bookmarks and media — you control exactly what the final SOP says.
PDF, Word, PowerPoint, HTML, Markdown, Confluence, and SharePoint — your SOPs go where your team already works.
Capture, editing, and export all happen on your device. Sensitive procedures and internal screenshots are never uploaded.
€20/month or €200/year per person, with a team plan for organizations — and a 7-day free trial with no credit card required.
Document recurring business processes so they are performed the same way every time, by anyone.
Give new hires visual standard operating procedures they can follow without shoulder-tapping colleagues.
Turn one-off fixes and setup procedures into reusable SOPs and runbooks for the whole team.
Keep auditable, up-to-date procedures — and update them quickly by re-capturing the workflow when software changes.
Capture your screen, build structured documentation, and export to PDF, Word, or PowerPoint — 100% on your device. No credit card required.
SOP software is a tool for creating and maintaining standard operating procedures — documented, step-by-step instructions for how a task should be performed. Docfai creates SOPs from screenshots and screen recordings: you capture the workflow once, organize the captures into numbered steps, and export a formatted SOP document.
Yes. Record your screen (or upload an existing video), and Docfai lets you extract screenshots from the recording and turn them into structured SOP steps with titles and descriptions.
You can export SOPs to PDF, Word, PowerPoint, HTML, and Markdown, or publish them to Confluence and SharePoint.
Yes — Docfai has a 7-day free trial with full access to all features, and no credit card is required.