Docfai
Stop rebuilding documentation by hand. Capture your screen once and export a polished, ready-to-share guide.
Docfai is documentation software built around your screen. Instead of pasting screenshots into a word processor and formatting them manually, you capture a workflow — with screenshots, hotkeys, or a screen recording — and Docfai helps you organize it into clean, numbered documentation you can export to PDF, Word, PowerPoint, HTML, Markdown, Confluence, or SharePoint.
Most documentation starts the same way: someone performs a task, captures screenshots, and then spends far longer formatting a document than doing the actual work. Good documentation software removes that second half — it captures the workflow and produces a structured document, so the writing effort goes into the words that matter, not the layout.
Docfai focuses on visual, step-based documentation: how-to guides, SOPs, work instructions, onboarding material, and internal runbooks. Every step pairs a screenshot with a title and description, so readers see exactly what the screen looks like at each point.
Because Docfai is a desktop application with 100% local processing, it documents any Windows application — not just browser tools — and nothing you capture is uploaded anywhere. That makes it suitable for documenting internal systems, customer data workflows, and anything else you would not want in a third-party cloud.
Take screenshots as you work, capture with a hotkey, record your screen, or upload an existing video and extract frames from it.
The step editor turns captures into numbered steps. Add titles, descriptions, bookmarks, and media, and apply a template with live preview.
Export to PDF, Word, PowerPoint, HTML, or Markdown — or publish straight to Confluence or SharePoint.
The documentation is built from real captures of the real workflow, so it is accurate by construction.
Numbered steps with screenshots, titles, and descriptions — the format readers actually follow.
Built-in SOP and work-instruction templates keep every document consistent without manual formatting.
PDF, Word, PowerPoint, HTML, Markdown, Confluence, and SharePoint — fit documentation into your existing stack.
All capture, editing, and export happens locally on your device. No cloud, no uploads, no data sharing.
Document desktop software, internal tools, and legacy systems — anything that appears on your screen.
User guides and tutorials for internal tools or customer-facing products.
Visual training material new employees can follow at their own pace.
Setup procedures, troubleshooting guides, and helpdesk documentation.
Help-center articles exported to HTML, Confluence, or SharePoint.
Capture your screen, build structured documentation, and export to PDF, Word, or PowerPoint — 100% on your device. No credit card required.
It depends on your workflow. If you want automatic browser capture in the cloud, tools like Scribe or Tango are popular. If you want full control over what is captured, documentation for any desktop application, more export formats, and 100% local processing, Docfai is built exactly for that.
Yes. Docfai is a Windows desktop app that captures anything on your screen — desktop software, internal tools, and legacy systems, not just browser tabs.
No. Docfai processes everything locally on your device. Screenshots, recordings, and exported documents never leave your computer.
Docfai costs €20/month or €200/year for individuals, with a team plan at €160/month for 10 seats. There is a 7-day free trial with no credit card required.