Docfai
Capture how work actually gets done — and turn it into documentation your team keeps using.
Docfai is process documentation software that builds documents from the real process. You capture the workflow on screen — screenshots, hotkey capture, or a recording — and Docfai structures it into numbered, visual steps you can refine and export. The result is process documentation that reflects what people actually do, not what someone remembered weeks later.
Most process documentation fails for one of two reasons: it never gets written because the tooling makes it slow, or it goes stale because updating it is as painful as writing it. Both problems come from the same place — documenting a process by hand in a generic editor.
Process documentation software fixes this by generating the document from the process itself. With Docfai, documenting a process means performing it once while capturing the screen. The step editor turns those captures into structured steps; templates handle the formatting; and when the process changes, you re-capture only the steps that changed.
Docfai runs entirely on your device. For business processes that touch customer data, finance systems, or internal tools, that means you can document everything without sending a single screenshot to a third-party cloud.
Capture it as you go — manual or hotkey screenshots, a screen recording, or an uploaded video with frame extraction.
Organize captures into numbered steps with titles and descriptions. Apply an SOP or work-instruction template with live preview.
Export to PDF, Word, PowerPoint, HTML, or Markdown, or publish to Confluence and SharePoint.
The documentation is generated from captures of the actual process — no detail forgotten, no step invented.
When software or processes change, re-capture the affected steps instead of rewriting the document.
As a desktop app, Docfai documents processes that span ERP systems, internal tools, and desktop software.
SOP and work-instruction templates keep every process document in the same professional layout.
Capture, editing, and export happen on your device — appropriate for regulated and confidential processes.
A team plan with central billing and seat management (€160/month for 10 seats) for whole departments.
Order handling, reporting routines, and recurring administrative workflows.
Month-end procedures, invoicing flows, and system-specific accounting steps.
Deployment procedures, environment setup, and incident runbooks.
Auditable process records that are easy to keep current.
Capture your screen, build structured documentation, and export to PDF, Word, or PowerPoint — 100% on your device. No credit card required.
Process documentation software helps teams record how a business process is performed, step by step. Docfai does this visually: you capture the process on screen and it becomes structured, numbered documentation you can export and share.
Docfai builds the document from screen captures of the real process, handles numbering and layout via templates, and lets you update individual steps by re-capturing them — instead of manually managing screenshots and formatting in a word processor.
Yes. Docfai captures anything on your screen, so one document can cover steps across browsers, desktop software, and internal tools.
On your device. Docfai processes everything locally — captures and documents are never uploaded to a cloud service.