Turn Screenshots & Video IntoStep-by-Step Documentation
Docfai helps you capture screenshots and video, organize them into steps, and export clean, ready-to-share SOPs and step-by-step guides.
No more switching between screen tools and document editors.
No more rebuilding steps after the fact.
Docfai is now open source
The Docfai desktop app is free and open source under the MIT License. Download the installer or browse the code on GitHub.
Key Features
Everything you need to create clear, visual documentation
Guided Capture
Capture screenshots manually as you work, record your screen, or upload videos and extract screenshots from them.
Hotkey Screenshot Capture
Press a customizable hotkey during screen recording to capture screenshots at the exact moments that matter — no scrubbing through footage.
Step-by-Step Editor
Turn screenshots and video frames into structured steps. Add titles, descriptions, bookmarks, and external media.
Templates & Previews
Use built-in templates like SOPs and work instructions, with live previews before export.
Flexible Exports
Export your documentation as HTML, PDF, or PowerPoint, including screenshots and embedded video.
Privacy-First by Design
All capture, editing, and export happens locally. No cloud. No data sharing.
How It Works
Create step-by-step documentation in three simple steps
Capture
Take screenshots as you work, record your screen, or upload an existing video. All content stays on your device.
Organize & Write
Turn captures into steps. Add titles, descriptions, and media using the step editor and templates.
Export & Share
Export polished documentation to HTML, PDF, or PowerPoint — ready for teams, training, or clients.
See How Much Time You'll Save
Find out how much time Docfai saves you each month.
One Tool for SOPs, Guides & Work Instructions
Docfai is documentation software that adapts to whatever your team needs to document
SOP Software
Create standard operating procedures from screen captures with built-in SOP templates.
Documentation Software
Build visual documentation for any application and export it to seven formats.
Step-by-Step Guide Software
Turn screenshots and recordings into numbered how-to guides anyone can follow.
Process Documentation Software
Document business processes from reality — and keep them current by re-capturing steps.
Work Instruction Software
Create precise, visual work instructions with a purpose-built template.
All Use Cases
Onboarding, training, IT runbooks, knowledge bases, and more.
Common Questions
Quick answers to help you get started
Is my data secure?
Yes, absolutely. Docfai processes everything locally on your device. Your recordings and data never leave your computer, ensuring complete privacy and security.
Is Docfai free?
Yes. Docfai is free and open source under the MIT License. Download the Windows installer from GitHub; no account is needed.
What formats can I export to?
Export your documentation as PDF, Word (DOCX), PowerPoint (PPTX), HTML, Markdown, or video.